Category: Personal

  • The Great Purge of 2011!

    I was talking a friend this morning who is undergoing a whole life makeover.  She is reinventing her business, her home and even has a new hair color.  Since the motivation for change was running rampant, she and her husband decided to go room by room go through everything in their house.  They named this project: The Great Purge of 2011!  They are spending evenings doing small purging projects (like a junk drawer) around the home and one day each weekend on the big stuff (like the master closet).  I love this (of course!)!

    I can’t think of a better time of year to purge.  The holidays are fast approaching and that always means new gifts, clothes and toys coming in via piles of gifts.   It also means house guests who may actually need to put clothes in closets that you have used for storage.   It is always much easier to purge and make space for the new, by clearing out the old, broken, worn out or no-longer-used items, then it is to try to find space for them after the fact.  And, if you have kids, it is a great way to show them the “one in, one out” rule by practicing it yourself and leading by example.

    If you aren’t sure how to start your own Great Purge of 2011, I will make it easy for you.  Give each family member a paper bag or trash bag and tell them to fill it up with toys or clothes that they no longer use, they don’t love or have outgrown.  Set up a central large trash bag for all toys or clothes that are broken, missing pieces or are ripped and cannot be donated and just need to be trashed or recycled.  If you are reading this and saying that there is no way YOUR kids would willingly give away their toys, you are wrong.  Help them understand that their old toys or clothes are going to be donated to poor kids who don’t have any and I can guarantee they will find some to put in their donation bag.  Even my 3 year old filled a bag to give to our friend’s 1 year old, but it really helped her to know WHERE her toys and clothes were going.

    Good luck and happy purging!

    If you liked today’s post, you’re welcome to use it in your own ezine or blog as long as you include the following blurb: Certified Professional Organizer, Tara Donohue Rudo, CPO, helps families, solopreneurs and mompreneurs focus on what is important. Get her FREE weekly tips and advice at www.NoMorePiles.com.<p><a href=”https://www.freedigitalphotos.net/images/view_photog.php?photogid=681″>Image: m_bartosch / FreeDigitalPhotos.net</a></p>

     

  • Oops…I Forgot My Underwear

    You know how it happens. As mothers, we are in charge of packing everything for a vacation. We pack for our kids. We make sure that the clothes are all cleaned before we leave. We pack the food and entertainment for the trip. We make sure that the mail gets collected, the plants get watered, etc. AND….we have to pack for ourselves. Years ago I made a packing list for a basic trip. Unfortunately, time has passed and I am married with two kids and I have never sat down and updated my list. I made a new list for the kids and their stuff, but I never updated my own list. So, as I unpacked the suitcase of my stuff and the kids stuff when we arrived at Great Wolf lodge last week, I was shocked to find out that I didn’t pack a single pair of underwear for myself (LOL, right?).

    What makes this even funnier is that I never put underwear on my list. I never put it on the list the same way I never put ‘contact lenses’ on my list….they were a no brainer! What I have learned in this adventure (had to find a mall and buy some new underwear, pronto), is that with my mommy-brain in full swing there is no such thing as a no-brainer. Here is the valuable nugget that I want to pass along to all of you: Don’t depend on your brain!

    Lists exist so that you can idiot proof the packing process. They exist to take the stress out of remembering what you need to do. Here is a great basic site that you plug in a little information and it will give you a packing list: https://upl.codeq.info/. My recommendation to you is that you take this basic list and add or subtract anything that you notice is missing as you pack. Save that list and then you will have a template for your next trip. This will help you avoid the embarrassment of forgetting your underwear!

    If you liked today’s post, you’re welcome to use it in your own ezine or blog as long as you include the following blurb: Certified Professional Organizer, Tara Donohue Rudo, CPO, helps families, solopreneurs and mompreneurs focus on what is important. Get her FREE weekly tips and advice at www.NoMorePiles.com.

    Image: Suat Eman / FreeDigitalPhotos.net

  • What To Do If You’ve Been Hacked

    I am writing a follow up to last week’s “Is Your Facebook and Email Safe from Hackers” post.  I received so many emails from people telling me that their account had already been hacked and asking what they should do.  Here are the things that I learned last week:

    1. Contact your IT department or computer specialist!  Hackers could have gained access to your computer and you definitely want to make sure that your computer is protected and any spyware or malware is removed.

    2. If you can still access your email, change your password.  You should also change any other accounts where you used that same password.  Hackers will start going through a list of sites and try your user name and password just to see if they can gain access, especially Facebook, Twitter, Ebay, PayPal, etc.

    3. If you can access your email, check the settings in the account and make sure that the hackers didn’t set up your email account to forward all incoming email to a hacker controlled email account.

    4. If you can’t access your email, contact your email service provider either by phone or through their automated forms on their website to report that your account has been hacked and that you no longer have access to the account.  Your email provider can shut the account down to ensure that the hackers can no longer send any spam.

    5. Talk to someone that has received the hacker spam from your account (or have them forward the email to you) and have them double click on the ‘from’ section of the email to see what email address was used to send the mail.  It may say your name, but when you double click the name you may find that the hackers have set up a ‘new’ email account in your name that they are using to send the spam.  If they have, you will also need to contact that email service provider and report that email address as well.

    This is a terribly frustrating situation to find yourself involved in.  Try to be patient and thorough and make sure that you shut down the hackers as quickly and completely as possible.  Then, do your best to set up your new accounts and your computer with as many safe guards as you can.  As technology continues to improve and make our lives faster and easier, there will always be some bad guys (or gals) out there figuring out a way to mess with us.  This is just an unfortunate fact of life in the technology age.  Good luck!

    If you liked today’s post, you’re welcome to use it in your own ezine or blog as long as you include the following blurb: Certified Professional Organizer, Tara Donohue Rudo, CPO, helps families, solopreneurs and mompreneurs focus on what is important. Get her FREE weekly tips and advice at www.NoMorePiles.com.

     

  • I Can’t Do It All By Myself!

    My husband regularly makes fun of me for always having my ‘team’ of people that I need to run my life. My ‘team’ consists of quite a few people in various categories and I feel that their contributions make me a much happier and successful businesswoman, mother and human being. I have a chiropractor, acupuncturist, house cleaning duo, several babysitters, a virtual assistant, Terri (my right hand organizer), massage therapist (a.k.a. my mother), marketing guru, my group fitness instructors at the gym and probably a few others that I can’t remember off the top of my head. As far as I am concerned, my husband can make fun of me all he wants because I LOVE my team!

    In today’s hectic society, with two working parents who also want to have a life outside of their home, I feel that having a team is a necessity. I can’t do it ALL by myself! I have learned and embraced the Law of Delegation. I am not sure where I learned this and have searched to find out whom I should credit but have had no luck. So, here it is:

    The Law of Delegation: If someone else can do the task 75% as well as you could do it yourself, delegate it.
    The way I see it, there are two ways to delegate. You can delegate up. For example, hire a marketing guru, chiropractor, acupuncturist who is an expert in something you CAN’T do for yourself to tell you or teach you how to achieve your goals in the most effective and efficient way. Or, you can delegate down. For example, hiring a babysitter, house cleaning duo or virtual assistant to do something that you COULD do for yourself, but you choose to pay them to do it so you can spend your time and efforts elsewhere.

    You can’t expect perfection or to have something done EXACTLY the way you would do it, but it will be done and that is more important than perfect. I think that learning to delegate is a difficult skill for both business people and parents alike. You know that some things won’t get done well the first time. Accept that there will be a learning curve as you teach someone else to do these tasks. But, if you are a little lucky and thoughtful as to which tasks you delegate and which people you bring on your team, you can achieve amazing things. You can gain TIME. You can gain better health. You can gain a stronger marriage. You can earn more money.

    If you are a parent and choose to delegate to your children, you may gain some extra headaches in the short term while you teach and train them to take over tasks. But, in the long run, you will gain the knowledge and pride that comes from knowing that you are raising your child to be a self sufficient and responsible human. This is a slow process that starts with toddlers helping clean the playroom, sort socks and set the dinner table.

    My advice: Delegate early and often. The GAINS are worth it!

    If you liked today’s post, you’re welcome to use it in your own ezine or blog as long as you include the following blurb: Certified Professional Organizer, Tara Donohue Rudo, CPO, helps families, solopreneurs and mompreneurs focus on what is important. Get her FREE weekly tips and advice at www.NoMorePiles.com . Photo is courtesy of www.freedigitalphotos.net

  • Procrastination is a Useful Tool

    As I was sitting in my office practicing the fine art of procrastination, I began thinking about why people (me included) procrastinate. I came up with two basic reasons:

    1. It is something that you just don’t like to do (or there is something you would rather be doing)

    2. It is something someone else told you to do

    I can DEFINITELY think of examples of these from my life! In fact, I have left this blog post several times to send emails and make myself a cup of hot chocolate. What I began realizing during this thinking session is that procrastination can actually be a really useful tool, if examined. Sounds crazy, but stay with me for a minute. First, make a list (or just look at your current to do list) of all the things you procrastinate about. Next, break them into two categories: things you don’t like to do OR things someone else told you to do.

    Now, let’s look at the second list first. If it is something that someone else told you to do then it probably means that a boss or co-worker (or husband/wife/partner) is involved. This could mean it is a really important item and it really needs to get done, but you have been putting it off because you don’t like being told what to do. Well, that is just your ego talking, so let’s move it to the first list. If it is not really important or someone was just dumping their unwanted stuff on your plate, then you need to decide if you want to fight this battle or not. Maybe you have been a doormat and allowed them to dump tasks on you for awhile and you need to stand up for yourself and have a sit down with them to work it out. Or maybe, it is something small and not worth the fight which means you need to move it to the first list. This list should now be empty because everything was either given back to the giver to deal with or moved to the first list.

    The fist list is now full of things that we just don’t like to do or just seem to always find something more interesting to do. We are now down to a problem of motivation, not living by your priorities or time management. There will always be things that we don’t want to do but since they are important to us so we need to find a way to motivate ourselves to get them done. I like to set a timer and say to myself that I will sit down for 30 minutes and work on X. After my 30 minutes, I can leave it alone until tomorrow and that makes the task less painful. I also use my favorite shows as rewards for completing dreadful tasks. If I finish X, then I get to watch Survivor or Top Chef.

    Some items on this list may be there because you said ‘yes’ to something that you really shouldn’t have. You weren’t living by your priorities and being real with yourself about the time you could devote to another task or activity. My advice is to ‘suck it up’, finish the task and put it down as a lesson learned. If you are a ‘yes’ person by nature, I HIGHLY recommend that you never say yes on the spot. Create a patent line that you use when asked to commit to something like, “I don’t have my calendar with me, so let me check my availability when I get home and get back to you”. If you are at work and your calendar is right in front of you try, “I have several projects working right now, but let me take a look at things and see if I can fit it in. I will get back to you later today”. This will give you time to really think about whether you WANT to put this on your to do list.

    These last few items on your procrastination list may still be sitting there due to poor time management. My excuse for leaving this blog post several times before its completion was that I “needed” to send a quick email (that turned into 4 emails). I was “really” thirsty and wanted something to drink. That it would only take a second to answer the phone, check my facebook, see if I got any new emails, etc. If I had just sat down and only opened my blog and written this post in one sitting, it would have been done in 15 minutes (or so, with editing). Instead, it took me an hour and 15 minutes. I know I am probably not the only person around that has suffered from this time management affliction, but if I had just done it, then I would have already moved on to a more enjoyable task and I would have stopped moaning and groaning over an hour ago.

    So, the moral of the story is that you can learn a lot about what you enjoy doing and what you are really passionate about from looking at your procrastination patterns. Next time you are saying ‘yes’ or signing up for something, take a good hard look about where they are going to end up on your list. Are they going to be at the top of your to do list? Or are they going to be at the bottom of your to do list for the next 3 months?

    If you liked today’s article, you’re welcome to use it in your own ezine or blog as long as you include the following blurb: Certified Professional Organizer, Tara Donohue Rudo, CPO, helps families, solopreneurs and mompreneurs focus on what is important. Get her FREE weekly tips and advice at www.NoMorePiles.com . Photo is courtesy of www.freedigitalphotos.net

  • Microsoft Outlook Saved My Marriage

    Any of you out there in a relationship or married have probably had the following conversation.

    Person 1 – “I have a long work day today and I won’t be home until late because I have a meeting with the bossman at 5:30 p.m.”
    Person 2 – “What do you mean you won’t be home until late? Johnny has his school play (or insert other event) tonight and we were going to that and then out for pizza with the Johnsons.”

    Person 1 – “Johnny’s play is tonight? You never told me that! It’s not on my calendar. I can’t cancel my meeting with my boss!

    Person 2 – “Don’t you remember we talked about it last week?”

    Fight continues and yelling begins…if it hasn’t already.

    After spending several months having these ‘discussions’ with my husband, I was sick of it! I began searching for solutions. I was already using Microsoft Outlook for my email and contact management and discovered that for each calendar event I could ‘invite attendees’. This meant that the calendar event was emailed to hubby and he could either accept, tentative or decline the event and I would receive a response back. Easy, peasy.

    If he accepted, it was automatically put on his Outlook calendar. If declined, he could put a response in the email back to me so we could discuss the scheduling problem. The other great feature here is that if one of us changes the times on an event or deletes it off our calendar, it requires that you send an update to the other ‘attendees’. This has been a MARRIAGE-SAVER!! No more fights about scheduling. No excuses for not know what is going on and when. I LOVE IT!

    If you don’t use Outlook, but want to have similar features, check out Google Calendar. You can set up multiple calendars, so you can have one for your personal stuff and set up one for ‘Family’ events or set up one for each of the kids schedules and they can be shared with others. You can also set up the notifications so it would have similar features to what I mentioned above in Outlook.

    If you are not a computer person, you can use the pen and paper method. Just make sure that a family calendar is posted in a high-traffic area of the house like the kitchen where it will be easily seen. That it is big enough to easily see events.

    No matter which type of system you use there are a few things you will need to do for it to be successful.

    1. Always put events on your calendar! The system only works if you are diligent about entering events on it.
    2. Every week you need to have a quick family meeting to make sure that everyone has their events on the calendar and knows where they need to be when.
    3. Don’t overbook your calendar! This is the most important rule. If you jam pack every minute of your week, you will feel stressed, rushed and things will fall apart.

    Calendars are one system that EVERY family needs to run smoothly. They also give every family member accountability and help you avoid the stress of conversations like the one at the top of the page.

    If you liked today’s article, you’re welcome to use it in your own ezine or blog as long as you include the following blurb: Certified Professional Organizer, Tara Donohue Rudo, CPO, helps families, solopreneurs and mompreneurs focus on what is important. Get her FREE weekly tips and advice at www.NoMorePiles.com .

  • The Mom Spiral

    You woke up this morning after 8 hours of undisturbed sleep with the sun shining and the birds chirping. You take a hot shower and get dressed for work. You skip into the kitchen and pour yourself a cup of coffee (or tea, in my case) and make breakfast. Just as you finish your cup of tea, the kids come down for breakfast already dressed and ready for school. Your morning goes off without a hitch and you even get to work 10 minutes early!

    Then, at 10 a.m., you get the call. Johnny is projectile vomiting and you need to come pick him up from school. You grab your bag and rush to your car. Your shoe gets caught in the sidewalk and you break the heel off your shoe. You run over a nail in the parking lot and get a flat tire. AAA fixes your tire and you make it to school to pick up Johnny (albeit an hour later). On the way home, Johnny throws up all over the back seat. Your day has spiraled down into the dark abyss of motherhood that you can never prepare for… you have entered The Mom Spiral.

    OK, so there is nothing you can do to stop days like this from happening, but you can do a few things to minimize the pain (emotional, physical, work loss) that these days can cause.

    • Make sure you have an emergency back up plan. What if you are at a client site on a day like this and you are 2 hours away from your child’s school? Make sure the school and you have a list of people that you could call (with all their contact #s) at your fingertips to pinch hit for you.
    • If you work from home or from your car, create an “Office Day” folder or task list. This would be all the phone calls you need to return, the memos or emails that need writing, reports that need reviewing, professional reading or all the things that you could do easily while sitting home with a sick kid all day.
    • If you work in an office, find a way to have remote access to your computer or if you work on a laptop, bring it home. Create a “Grab and Go” folder of all those same types of things listed above. Don’t wait until a day like this happens to create this folder!
      Create a cold/flu season kit. Keep it stocked with all the things you would use while sick: pain reliever, throat lozenges, thermometer, nose squeege, super soft kleenex, pedialite or gatoraide, etc.
    • Create a kids sick day kit. A couple of new DVDs, coloring books, crayons, sticker books, books or other things your child can do easily unsupervised or with little supervision so you can still get a few hours of work in.
    • Keep some easy-to-eat-while-sick foods. When your kids don’t feel well chances are they won’t want to eat the leftover Italian sausage hoagies from last night’s dinner. They want apple sauce, grilled cheese sandwiches, chicken noodle soup or just some plain noodles.

    We know that these days will still happen, but by following these few simple steps you can set yourself and your child up for sick days that are a little less painful and at least slightly productive for you. And, don’t worry, this too shall pass! There is always a chance for a perfect day tomorrow!!

    If you liked today’s article, you’re welcome to use it in your own ezine or blog as long as you include the following blurb: Certified Professional Organizer, Tara Donohue Rudo, CPO, helps families, individuals and mompreneurs focus on what is important. Get her FREE weekly tips and advice at www.NoMorePiles.com.

  • Perfectionism

    As I was working with several clients this past week, all busy moms, there seemed to be a common theme. PERFECTIONISM. It seems like a nice word. Even seems like something you want to strive for. But what I was finding amongst these busy women was that perfectionism equaled procrastination. Since it had happened to me also this week, I could completely identify with them. We want to do our best for our families and our business and our expectations of what ‘our best’ means may have just been out of line with the amount of time we could devote to these tasks this week. We wanted to:

    • Write hand written thank you notes to a few business colleagues who referred clients to us
    • Pick out the perfect thoughtful gift for a niece’s new baby
    • Go sale shopping at Toys R Us to stock up on toys for upcoming birthday parties

    But sometimes, in the interest of saving our sanity and staying on schedule, we need to understand that “imperfect is still…done”. I can’t take the credit for this quote. My client is the one who said it or something similar when we started talking about the issue that we were facing. Imperfect is still…done. I wouldn’t say that this can apply to everything in life. I certainly wouldn’t want the air traffic controllers to adopt this as a mantra. But, sometimes in life, with non-essential tasks, we need to give ourselves permission to:

    • Send a thank you email instead of a hand written note
    • Send a gift certificate to your niece so SHE can buy something nice for her new baby
    • Buy a stack of Toys R Us or Target gift cards in $15-20 values so you always have a ‘present’ on hand for those kids’ birthday parties

    I think that it is far more important to do these things in a timely manner then to do them ‘perfectly’. I would much rather receive a baby gift while I still have a baby then to receive the perfect baby blanket when my kid starts kindergarten. I would much rather receive a thank you note soon after an event or situation then to receive one and have to sit and think about why this person is sending me a thank you note.

    OK, so here is the new mantra: When it comes to non-essential tasks, imperfect is still….done! Take a look at your to-do lists this week and see where you have been striving for perfectionism and instead procrastinating and try out our new mantra.

  • Welcome to my Blog!

    I thought that I would start this blog with a picture of my family on the Ravens’ home opener last Sunday. Over the coming weeks, I am going to start including before, during and after pictures from our organizing jobs. Please check back to see them and thanks for stopping by.